Computer Information System

Computer Information System
14/04/2011 Comments Off on Computer Information System Academic Papers on Information Technology,Sample Academic Papers admin


To: Manager

From: Analyst

Date: 19 August 2009

Subject: Advantages and disadvantages of office automation and group collaboration software used in US Army.

The purpose of this memo is to look at the effects of using office automation and group collaboration software in US Army. US Army has been using Microsoft Office to automate the documentation process while Green Force Tracker, an adoption of Lotus Sametime, is used by its members to collaborate and share information on the project they are working on. The memo summarizes the advantages and disadvantages that are induced by using Microsoft Office and Green Force tracker.

MS Office


Microsoft Office is a software suite which includes MS Word for word processing, MS Excel for spreadsheets and working with numbers and MS PowerPoint for making presentations, handouts and notes. The biggest advantage that MS Office offers is that it speed us the documentation process since its application contains tools for text manipulation, graphics and design. Being electronic, it can run on PCs and Laptops which take up much less space on the desk. It also replaces much items on the desk such as a typewriter, stationary and papers, so it can be considering friendlier to the environment as well. MS Office simply the process of accessing and monitoring as its application can be tailored to display only relevant information. As a software suite, its applications have similar user interfaces. This feature makes it easy to learn all the software by learning only one of them (Stair & Reynolds, 2006). Documents made in MS Office can also be quickly and easily by the Internet.


There are several disadvantages of using MS Office. First, MS Office is pretty expensive to buy. The presence of many tools has made the user interface of applications, look cluttered. This discourages the new user in the start. There is also a risk of software corruption, deletion and failure of hardware which is associated with all computer tools. Such a risk could result in lowering of the productivity. There is also health risk involved in using MS Office.  Working with MS Office requires constant staring at computer screen which may result in headaches or eye problems (Meikle, 2004). Also, the prolonged period typing may result in Carpel Tunnel syndrome.

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