Essay: Productivity Tools Office Suites

Essay: Productivity Tools Office Suites
April 12, 2011 Comments Off on Essay: Productivity Tools Office Suites Academic Papers on Information Technology,Sample Academic Papers admin

Sample Essay

Executive Summary

This paper compares and contrasts three of the most popular office productivity suites that are currently in use by businesses worldwide. These are MS Office, OpenOffice.org and Google Apps. In this paper, five criteria have been using to evaluate this software and a final recommendation has been made in the conclusion. These criteria are Cost, Performance, Features, Technology Support as well as Security and Patches Availability.  These criteria were chosen to evaluate the software from a business perspective. The conclusion of this paper recommends Open Office because of its cost and a large number of features that makes it very competitive in the market.

Introduction

The MS Office is the office productivity suite by Microsoft. It is one of the most popular applications that are used worldwide for creating electronic documents. It features include a very user-friendly interface, seamless integration into Mycroft’s own Windows operating system as well as tools that accomplish most tasks require to create a professional document. Apart from its business use, MS Office is also preferred for creating academic documents as well due to the availability of a large number of templates as well as referencing and citation support (Microsoft Corporation).

The Open Office is not-for-profit office productivity application suite by Sun Microsystems Inc. Its features include its cost, a user-friendly interface and a large support base over the Internet. Similar to MS Office, OpenOffice.org also features a very user-friendly interface which is supported by a number of tools which assist in increasing the productivity of the user in an office environment (OpenOffice.org).

The Google Apps is a relatively new comer to the scene of office productivity suite. Google Apps is a collection of online tools which are commonly used in all offices. In order to use Google apps, any user can purchase its subscription and login to the site using his/her own Gmail address (Google Inc.).

Criteria Chosen and its Justification

The criteria chosen for comparing the three office productivity suites are Cost, Performance, Features, Technology Support as well as support such as patches. Cost is an important factor to consider since the businesses are interested in finding out if they would benefit from the purchase or not. Performance is another important consideration that has been made in this paper since faster application would help businesses in achieving their goals faster.  Features of each application have also been considered, in order to find out which application provides the most ease of use. As more and more technologies are invented and brought into the market, it is important that these technologies are supported by these applications so that they can be fully exploited. Furthermore, the after sales support in the form of software patches and update are also important in order to remove and loophole or bug in the application that is found in the software suite after it has been sold.

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